convert outlook email to pdf

Convert Outlook Email to PDF with Attachments Using Best Tips & Tricks

You want to know how to convert Outlook 2016 email to PDF with attachments, then follow the below article which describes the complete method in one simple procedure.

“I really need to change my Outlook 2016 email to PDF for the presentation project. I know that manually it is possible to convert Outlook data files to PDF by installing Outlook and Adobe Acrobat on the same machine. But I have a different problem altogether, my Outlook 2016 is not functioning properly and moreover I don’t have much time because I need this PDF file as soon as possible. To be safe, I have kept a backup of all my emails, but I don’t know what to do now. If anyone has a solution for my problem then please suggest me the same.”

I recently read the above request on the forum site. There are also many other users who are looking for solutions to save Outlook emails as PDF with attachments, but have not yet found the exact solution. In the next article, users will be introduced to the simplest methods for transferring Outlook to PDF both manually and using automatic methods. They can choose one according to the requirements of their feasibility and conversion. But first, let’s talk about Outlook 2016 and PDF.

Free Way to Save Outlook 2019 Email as PDF Folder

  • Open Outlook 2019 and pick mailbox folder.
  • Select the e-mail you want. (Ctrl + Click)
  • Now, right-click and choose Quick Print from the menu.
  • Save your PDF file to any location on your system.

Done! This is how you can save many emails as PDF files in Outlook 2019.

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  • The method described above is the official way to export Outlook 2019 emails to PDF files. However, there are few limitations with the above method, which are as follows;
  • The email will be saved without attachment.
  • The complete emails will be saved as a single PDF file.

In order to overcome the above limits, we recommend that you opt for an alternative approach.

Convert Outlook Email to PDF Format wth Attachments

Step 1: Download and launch the Outlook to PDF Converter tool on your Windows computer.

download software

Step 2: Open File and browse elements of your Outlook file.

save outlook email as pdf

Step 3: This software automatically loads all Outlook email folders.

Step 4: Check the full preview of the email content and headers.

save outlook email as pdf

Step 5: After that, Go > Export and choose PDF as storage option to save data file.

save outlook email as pdf

Step 6: Navigate to the desired destination path and click the Save tab. This tool starts saving Outlook emails in PDF format with attached details.

By following these simple steps, users can easily get secure and improved email migration from Outlook to PDF.

Quick Solution to Export Outlook to PDF for Forensic Purposes

This is the most secure and reliable solution to save Outlook email in PDF format. This tool provides a precise migration without data loss or alteration. An external application is not required for converting Outlook Email to PDF. Keep all email properties during conversion. It saves all email properties during conversion. This tool provides so many additional features that are really useful for forensic investigators than:

  • Using this software, you can move Outlook emails in PDF format with email headers details.
  • With this application, users can email Outlook in PDF format.
  • Activate the option “Show page number” to save an email with a page number.
  • This gives you the ability to create empty folders and save the results.
  • This tool allows you to delete old folders for convenience.
  • This software is compatible with all editions of the Windows operating system.
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Overview on Outlook and Adobe PDF

Outlook 2016

Outlook 2016 is the latest version of the MS Outlook series released by Microsoft over two decades ago. Outlook 2016, launched on January 31, 2017, has become the most powerful email client and client manager thanks to advanced features such as linking attachments connected to cloud resources, group search, cloud search, dirty folders, internationalized email addresses and much more.

Adobe PDF

PDF is a popular standard format for storing data in document format. This is an abbreviation for Portable Document Format, and it can be displayed on various operating systems (Windows, Mac, Linux) with exactly the same design as when it was created. Acrobat Reader is the only software you need to open and view a PDF file (even the software that actually created it). PDF files can consist of documents, presentations, spreadsheets, audio files, video files, emails, buttons, forms, and more.

Successsfully Convert Outlook Email as PDF

In the previous post, we described both a manual and professional third-party approach for saving Outlook email as a PDF with attachments. Both methods have their own advantages and restrictions. But due to the limitations of the manual method described above, it is clear that most users prefer the professional method over the manual method of exporting Outlook to Adobe PDF.