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How to Save Emails from Outlook 365 to Hard Drive Without Any Fail

Outlook 365 (also known as OWA) is a web-based email service provided by Microsoft. And the interface of the Outlook 365 almost looks like Microsoft Outlook desktop version. It is beneficial for those users who want to access their Outlook mail from anywhere at any time.

However, nothing is safe in the online world. Likewise, many reasons provoke a user to save emails from the Outlook web app to hard-drive such as accidental deletion, hackers attack and so on. Therefore, in this article, we are going to show you the top 3 methods that let you know how to save emails from Outlook web access to hard-drive.

Reasons to Save Email from Outlook 365 Online to Desktop

Being an internet-based service, there are thousands of risks associated with Outlook 365 like human error; where users can delete their email or data by mistake, Phishing attacks and so on. Due to the occurrence of all these issues while using Outlook 365 gives you the reasons to save your email from Outlook 365 to the hard drive.

How to Save Emails from Outlook Office 365 to Hard-Drive ?

There are three methods that use to achieve this task. All of them are discussed below.

# Method 1: Save Office 365 Emails in PST to Local System

If a user has MS Outlook installed in their system, then they can save their emails from Outlook 365 mailbox to Hard Drive in the designated PST file format by using these steps.

Step 1:- First you have to configure your Office 365 account in MS Outlook.

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Step 2:- Now, click on File option>>Open and Export>>Import & Export.

Step 3:- Now, choose Export to a file >> Outlook data file (.pst) from the Import & Export wizard.

Step 4:- After all this, select the file destination where you want to store your PST file.

Step 5:- Now, click on finish button to start the export process.

# Method 2: Backup Outlook Office 365 Emails Via eDiscovery PST Export Tool

eDiscovery PST Export Tool is a utility that comes in Office 365 E3 and above versions. With the help of tool, you can download the searched content of Office 365 into PST file format on local system.

Before using this method you have to fulfill this condition:

1. We need Windows OS 7 or above to download the eDiscovery PST Export Tool.

2. It is important to have Microsoft .Net framework in your system(Mandatory).

3. The latest version of Internet Explorer is required to download this utility because without latest version of IE it will show issues like this – Application cannot be started. Contact the application vendor.

Once you are done with the pre-requisites, then follow the method to save emails from Outlook 365 to computer. The complete procedure is divided into six different stages.

Phase 1: Give eDiscovery permission to your Group Members.

Phase 2: Create New Case in eDiscovery.

Phase 3: Add member in New Case to Manage the case.

Phase 4: Search and Hold preserve content place.

Phase 5: Run Content Search.

Phase 6: Download the eDiscovery Export Tool and export the content

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The above-described method is a very time-consuming and lengthy process as every phase comprises internal multiple steps. As we see that, both the manual methods contain lots of steps and requirements to complete the process of saving Outlook 365 Emails to Hard Drive. So, professionals recommend to use the third-party software solutions instead of manual processes to avoid data loss risk.

# Method 3: Use Smart Way to Save Email From Outlook to Hard Drive

SysTools Office 365 Backup is the best-automated backup solution used by the professional. This software can save your all Emails, Contacts, and Calendar into PST or EML file format. This tool provides you to download Office 365 mailboxes data in bulk on your hard-drive.

With the help of this software, you can secure your data for an infinite period of your time in the local system. Let’s check out how to save your Outlook 365 Email into Hard Drive Via. Office 365 Backup software.

Step 1: Run the software and login with O365 credentials.

Step 2: Now, select Office 365 folder(s) whose emails you want to save in hard-drive.

Step 3: After that, choose the file location on your machine for the resultant backup file.

Step 4: Now, choose the file format either PST or EML.

Step 5: Finally, click on Export button to start the process.


The most common question asked by Office 365 users is – How Can I save Outlook 365 Emails to Hard Drive? Therefore, this article includes all the three possible methods for the same. Now, you can prefer any method as per your requirements.

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One Reply to “How to Save Emails from Outlook 365 to Hard Drive Without Any Fail

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